Now that you've created a digital ASN, you're ready to print paperwork and ship us the goods.
The Physical ASN
Producing and Labeling Your ASN Shipment
Once your first ASN has been saved, you will be returned the ASNs page. No longer empty, you will see your first ASN as "ASN #1."
This summary view presents you with:
- ASN # - Which ASN is this (All ASNs begin as "#1")
- SUPPLIER - Which supplier is producing this Inventory?
- REFERENCE # - Which reference number did you include, if any
- LAST UPDATED - The last time this ASN was changed, in this case, only second before
- ARRIVAL DATE - When this shipment is expected to arrive at Amplifier
- SHIPMENT STATUS - Shows "Created" because you have digitally created the shipment
- RECEIVING STATUS - Shows "Awaiting Arrival" because our Dock is still waiting for it
Now it is time to perform the Physical labeling of your boxes and pallets. First, you must click the ASN # to open the finished ASN and generate your paperwork. As you can see, our digital record is exactly the way we created it, only presented in a more efficient format.
Once you have created an ASN and saved it, you are no longer able to EDIT its contents. (This is to prevent confusion or even falsification of information that is en route to Amplifier.)
Scroll down to the bottom of the ASN.
Three distinct actions can be performed on a Live ASN, namely:
- VOID ADVANCED SHIPPING NOTICE - To change an ASN after saving it, void your original then create a new one.
- PRINT PACKING SLIP - Print a packing slip of this shipment
- PRINT BOX LABELS - Print individual Box labels for EACH container on the entire shipment.
Printing the Packing Slip
Click "Print Packing Slip" to generate a PDF summary of the ASNs contents.
Print this piece of paper. Then affix it in an (ideally) clear sleeve on the outside of BOX #1 of PALLET #1. When your inventory reaches Amplifier, our receiving crew will find this piece of paper and be able to know the contents of the entire shipment.
Printing the Box Labels
After Printing the Packing Slip and affixing it, you are ready to produce your Box labels by clicking "Print Box Labels." This process will produce a PDF of Box labels (one to a page.) They look like this:
Print each Box Label, and affix it to the corresponding box of inventory. So for Box 1 of Pallet 1, you will need to attach this printout securely to that specific Box. Note that your Box Labels include the SKU, the # of Units in the Box as well as the Pallet #.
In many cases, suppliers creating ASNs already have Label Printers loaded with 4"x6" adhesive label stock on rolls.
Compliant vs Non-Compliant Deliveries
Deliveries that arrive at Amplifier can be classified by our Receiving personnel into one of three categories:
- Non-Compliant Delivery "Waiting for an ASN"
- Non-Compliant Delivery "ASNed but Boxes Unlabelled"
- Compliant Delivery - Properly ASNed and Labelled Delivery
To distinguish these types of deliveries from each other, our personnel drop color-coded "hats" onto the deliveries denoting their state.
Non-Compliant "Waiting for an ASN" Deliveries
(To protect our Clients' identity, we have blacked out their company name.)
Boxes and pallets which arrive unannounced receive a Red Hat (a.k.a. Dunce Cap) to heap shame upon the heads of those who sent it. These are the worst kinds of deliveries. The work involved in identifying this inventory is not worth anyone's time or money. Yet not a week goes by without one of these deliveries blighting our dock. Please note that when a client or their supplier delivers unlabeled inventory with no digital ASN, they virtually assure an additional 5-10 days of processing time before the inventory will be received. Amplifier will always handle these deliveries last. (While this can be frustrating for Clients, keep in mind that many logistics companies would turn this delivery away completely for failing to adhere to proper process.)
Non-Compliant Delivery "ASNed but Boxes Unlabeled"
Though far less shameful than a Red Hat Delivery, a Blue Hat Delivery denotes a shipment which had a digital ASN created but never went to the trouble to print and label the boxes. This requires significant additional handling as we must open every box and count every item and then print the labels ourselves. These also ensure delayed processing, though they usually go faster than Red Hat deliveries.
ASNs that have been properly created and labelled earn the proud Green Hat. They enjoy the fast lane treatment at our dock and are practically ready to be Put Away. Faster receiving means faster selling, because once your inventory is received you are able to sell it on your online store. In the image below, you can see a large delivery where all boxes show proper labeling.
Once we have your delivery completely received into Inventory, Amplifier updates your records to show that they are now AVAILABLE.
Now things start getting interesting.